Buckler Ordnance Systems Limited is a Nigerian defense solutions provider with strong expertise in manufacturing civilian armored vehicles, design, and prototyping of military vehicles and ordnance equipment.Position Overview:
The Executive Assistant will provide high-level administrative support to senior executives, ensuring the smooth functioning of day-to-day operations. The role requires exceptional organizational skills, the ability to handle confidential information, and proactive problem-solving capabilities. You will act as the first point of contact for internal and external stakeholders and play a key role in managing communication, schedules, and project coordination.
Key Responsibilities:
Provide comprehensive administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements.
Serve as the gatekeeper for executives, managing communications and prioritizing requests.
Prepare and edit correspondence, reports, presentations, and other documents.
Coordinate and organize internal and external meetings, including preparing agendas and materials, and taking minutes.
Assist in the preparation of budgets, expense reports, and financial documents.
Liaise with various departments, clients, and external partners on behalf of the executives.
Conduct research, gather data, and compile reports to assist with decision-making.
Handle confidential information with discretion and ensure data security protocols are maintained.
Manage special projects and initiatives as assigned by executives, ensuring timely completion.
Coordinate logistics for executive travel and events, including itineraries, accommodations, and transportation.
Qualifications:
Minimum of 2 years experience as an Executive Assistant or in a similar role supporting senior leadership.
Strong organizational and multitasking skills with the ability to prioritize in a fast-paced environment.
Excellent written and verbal communication skills.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
Ability to maintain confidentiality and manage sensitive information.
Strong problem-solving skills and attention to detail.
Ability to work independently and as part of a team, demonstrating initiative and flexibility.
Experience in defense, manufacturing, or related industries is a plus but not required.