At Siella Red, we help our clients reach and engage audiences in ways other marketing agencies cannot, by uniquely integrating the skills and specialisms of strategy, design, technology, and marketing. We are a diverse team with a wide range of specialists in many fields aimed at the delivery of ideas, strategy, and content for our clients. From idea conceptualisation to matchless execution and insightful evaluation, nothing about our work is mediocre.Job Summary
The Operations Assistant will work closely with the Conference Director to support the planning, coordinating, and execution of the upcoming agriculture conference.
This role involves assisting in managing logistics, operations, and program development to ensure a smooth and successful event.
Key Responsibilities
Assist the Conference Director in coordinating all aspects of conference planning, including logistics, operations, and program management.
Support the development and implementation of the conference schedule, ensuring timely communication with speakers, panelists, and vendors.
Coordinate logistics, including venue setup, transportation, accommodation, catering, and audiovisual requirements.
Manage and track conference materials, including invitations, badges, and promotional items.
Liaise with vendors and service providers to ensure timely delivery and setup of all conference-related services.
Assist in managing the registration process, including tracking attendee information and ensuring accurate records.
Monitor and respond to inquiries related to the conference, providing excellent customer service to attendees and stakeholders.
Support on-site event management, including troubleshooting any issues that arise and ensuring smooth operations during the conference.
Assist in post-event evaluations, gathering feedback, and preparing reports on the conference’s success.
Qualifications
Bachelor’s Degree in Business Administration, Event Management, or a related field.
Previous experience in event planning, logistics, or operations management is preferred.
Strong organizational and multitasking skills, with the ability to manage multiple tasks simultaneously.
Excellent communication and interpersonal skills.
Ability to work under pressure and meet tight deadlines.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and event management software.
Flexibility to work extended hours, including evenings and weekends, as needed.