ICONNS Group is Engineering focused to provide exclusive Insulation services and Engineering, Procurement and Construction Services for the Oil & Gas, Process Industry and Power Generation and Distribution company’s offshore and onshore needs.Job Summary
The Executive Secretary provides high-level administrative support to executives, ensuring smooth daily operations and effective communication.
This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities
Administrative Support:
Manage executives’ schedules, including meetings, appointments, and travel arrangements.
Prepare, edit, and distribute correspondence, reports, and presentations.
Maintain confidential records and filing systems.
Communication Management:
Serve as the primary point of contact for internal and external stakeholders.
Screen and prioritize emails, calls, and messages for the executive.
Draft and proofread communications on behalf of the executive.
Meeting Coordination:
Organize and prepare for meetings, including agenda creation and material distribution.
Record minutes and follow up on action items.
Project Assistance:
Assist with planning and execution of special projects and events.
Conduct research and provide data analysis as needed.
Office Management:
Oversee office supplies, equipment maintenance, and vendor relations.
Monitor budgets and expense reports.
Qualifications
Bachelor’s Degree in Business Administration, Management, or a related field (preferred).
3 – 5 years of experience as an executive assistant or in a similar role.
Strong organizational and multitasking abilities.
Excellent verbal and written communication skills.
Proficiency in Microsoft Office Suite and other relevant software.
Discretion and ability to handle sensitive information.
Proactive and resourceful problem-solver.
Professional demeanor and strong interpersonal skills.
High level of attention to detail and accuracy.
Minimum age of 25years
Must reside within V.I and its environs.