KLOVERHARRIS Limited is a Human resource/IT Consulting company that provides high quality services to businesses across Africa.
We pride ourselves in how well we assist organizations overcome challenges that bother on optimal performance by proffering a wide array of solutions through the use of deep IT expertise, industry- wide expertise and highly proficient tools.
We help our clients move several steps into the future by delivering solutions that constantly meet international best practice.Job Summary
We seek an organized and detail-oriented Project Administrator to support our project management team in delivering construction projects efficiently.
The successful candidate will provide administrative assistance, coordinate documentation, and ensure seamless project execution.
Key Responsibilities
Administrative Tasks:
Maintain project files, records, and documentation (electronic and hardcopy).
Coordinate meetings, schedules, and appointments.
Prepare and distribute meeting minutes, agendas, and reports.
Manage project correspondence, emails, and telephone communications.
Project Coordination:
Assist Project Managers with project planning, coordination, and monitoring.
Track project progress, identify potential delays, and notify stakeholders.
Coordinate with contractors, suppliers, and consultants.
Ensure compliance with company policies, procedures, and regulatory requirements.
Documentation and Reporting:
Prepare and maintain project reports (daily, weekly, monthly).
Update project schedules, Gantt charts, and resource allocation plans.
Coordinate RFIs (Requests for Information), change orders, and variation requests.
Maintain accurate records of project expenses, invoices, and payments.
Communication and Collaboration:
Liaise with project stakeholders (internal and external).
Provide project information and updates to team members and management.
Facilitate communication between project teams, contractors, and clients.
Participate in project meetings and workshops.
Other Responsibilities:
Maintain project management software and systems.
Ensure data quality, integrity, and security.
Identify areas for process improvement.
Perform ad-hoc tasks as assigned by the Project Manager.
Requirements
Essential:
1-2years of experience in project administration or coordination.
Construction industry knowledge (desirable).
Strong organizational, communication, and interpersonal skills.
Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
Familiarity with project management software (e.g., Asana, Trello, MS Project).
Desirable:
Degree in Business Administration, Construction Management, or related field.
Certification in project management (e.g., PRINCE2, PMP).
Experience with document management systems.
Knowledge of construction regulations and laws.