Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners.
With 151 member states, a further 12 states holding observer status and offices in over 100 countries, IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM works to help ensure the orderly and humane management of migration, to promote international cooperation on migration issues, to assist in the search for practical solutions to migration problems and to provide humanitarian assistance to migrants in need, including refugees and internally displaced people.
The IOM Constitution recognizes the link between migration and economic, social and cultural development, as well as to the right of freedom of movement.
IOM works in the four broad areas of migration management:
Migration and development
Facilitating migration
Regulating migration
Forced migration.
IOM activities that cut across these areas include the promotion of international migration law, policy debate and guidance, protection of migrants’ rights, migration health and the gender dimension of migration.
IOM Nigeria commenced activities in 2001 and focused its interventions on counter trafficking activities, migration issues, return and reintegration of stranded migrants especially to Liberia, and Voluntary Returns from abroad.Job Description
Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates
Context
The incumbent will be responsible for carrying out warehouse functions in accordance with IOM’s regulations, rules and procedures.
Responsibilities
Responsible for receipt, storage, dispatch, accounting and reporting of all commodities received and stored in the warehouse.
Assess availability of space and prepare stacking/storage plans prior to commodities arrivals.
Verify all receipts are properly documented including damages and shortages.
Verify accurate and complete accounting, reporting and internal control systems are functioning and report any non-compliance; maintain all relevant records.
Attend logistic sector meetings and update Procurement and Logistics Officer accordingly.
Liaise with Procurement/Logistics/warehouse regarding reception of consignments, cargo shipments to the field.
Inform requesting units of cargo received and ensure that qualities are verified by the requesting unit before offloading goods in the warehouse.
Verify the correct items and quantity are delivered in the warehouse
Prepare Load Plans and packing list for further shipments.
Ensure that stock cards are in place for all goods stored and that movement of stock is properly recorded in the stock cards.
Ensure that all stock cards are recorded according to the projects and donors.
Record expiry date of items and mention on the stock cards and weekly report.
Submit Warehouse stock report of Maiduguri and PiU warehouse on weekly basis to the relevant units.
Issue waybill and any forms related to the in & out movement of the material/goods/spare parts from the warehouse.
Make sure to release the stock on FIFO basis (First in First Out).
Support the monitoring of casual laborers in the warehouse
Prepare the monthly timesheets for casual laborers
Ensure that any repair in the warehouse are done in a timely manner.
Liaise with the SSU for MOSS related needs at the warehouse.
Any other duties within the incumbent’s capabilities that might be assigned.
Qualifications
Education
Secondary education and a certificate in Business Administration, Operations Management, Procurement and Logistics, or alternatively, a combination of related education and experience in this field.
Experience
Experience in the field of data entry and logistics.
High level of computer literacy (MS Office Word, Excel, Outlook).
Previous work experience with the UN, IOM, local and/or international NGOs is an asset;
Previous experience in warehouse management is an added advantage; preferably within the United Nations or the International Humanitarian Field.
Proactive; Independent Worker; A great team player; Fast Learner; IT Literate; Interpersonal Skills; Administrative & Time Management Skills;
Skills
Proactive
Independent Worker
A great team player
Fast Learner
IT Literate
Interpersonal Skills
Administrative & Time Management Skills
Languages
For this position, fluency in English is required (oral and written).
IOM’s official languages are English, French and Spanish.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
