Emerald Business Support Services (EmeraldBSS) provides Advisory Solutions that are specific to each Client’s peculiar needs that will stand them out in the Industry where they play.Job Summary
We are seeking a highly organized, proactive, and discreet Executive Assistant to support our CEO in a fast-paced and dynamic environment.
The ideal candidate will be a strategic thinker with exceptional communication skills, capable of managing complex schedules, coordinating high-level meetings, and handling confidential information with integrity.
This role is critical in enabling the CEO to operate efficiently and effectively across all areas of the business.
Key Responsibilities
Coordinate and manage the CEO’s calendar, including meetings, appointments, and travel
Prioritize and resolve scheduling conflicts with sound judgment
Serve as the primary point of contact between the CEO and internal/external stakeholders
Draft, proofread, and manage email communications, memos, and reports
Prepare agendas, take minutes, and follow up on action items for executive meetings
Organize board meetings, investor calls, and leadership off-sites
Plan and manage complex travel itineraries, accommodations, and expense reports
Ensure seamless travel experiences with contingency planning
Assist with special projects, presentations, and strategic initiatives
Conduct research and compile data to support decision-making
Handle sensitive information with the highest level of confidentiality and professionalism
Maintain trust and credibility in all interactions.
Qualifications
Bachelor’s degree in Business Administration, Communications, or related field
5+ years of experience supporting C-level executives, preferably in a high-growth or corporate environment
Exceptional organizational and time-management skills
Strong written and verbal communication abilities
Proficiency in Microsoft Office Suite and calendar management tools (e.g., Outlook, Google Workspace)
Ability to work independently, anticipate needs, and adapt to changing priorities
High emotional intelligence and interpersonal skills.
