As an educational establishment we pride ourselves in being able to facilitate the foundation of every child by following the British Early Years Foundation Stage Curriculum which prepares the children for their all- important school years ahead and encourages them to be confident, successful, life-long learners.Description

We are a well-established Nursery and Primary School recognised for our commitment to academic excellence, strong values, and a warm, professional learning environment.
Our front office plays a vital role in shaping the daily experience of pupils, parents, and visitors. We are therefore seeking a highly organised, polished, and dependable Female School Receptionist to manage our reception with professionalism, warmth, and efficiency.
The successful candidate will serve as the first point of contact for the school community, ensuring that every interaction reflects our high standards of organisation, courtesy, and care. This role requires a proactive individual who can maintain a calm and welcoming presence within a busy school environment.

Key Responsibilities
Reception & Front Office:

Welcome pupils, parents, staff, and visitors in a warm, courteous, and professional manner
Serve as the first point of contact for all enquiries (in person, by phone, and via email)
Ensure all visitors comply with sign-in procedures in line with safeguarding requirements
Direct enquiries appropriately and provide clear, accurate information on school procedures
Maintain a calm, organised, and professional reception environment at all times

Attendance & Record Keeping:

Accurately record daily pupil attendance
Follow up on unexplained absences in accordance with school procedures
Maintain records of late arrivals and early departures
Ensure all attendance data and related records remain accurate and up to date

Administrative Support:

Provide general administrative support, including printing, photocopying, and laminating
Maintain clear and legible records where necessary
Take meeting notes and prepare well-structured minutes as needed
Prepare and submit daily front office reports

Parent & Pupil Support:

Respond to parent enquiries in a courteous, helpful, and professional manner
Provide basic support to pupils with minor concerns (e.g. lost items)

Admissions & Enquiries:

Act as the first point of contact for prospective parents
Provide clear and professional information on the school’s programmes and admissions process
Record and maintain accurate details of all enquiries (phone, email, and walk-in)
Schedule school visits and appointments as required
Liaise with relevant staff to ensure timely follow-up on all enquiries

School Calendar, Events & Community Engagement:

Support the maintenance and updating of the school’s events calendar, ensuring all key dates and activities are accurately recorded and communicated
Maintain records of pupils’ birthdays and assist in coordinating appropriate in-school acknowledgements in line with the school’s culture
Provide front office and administrative support for school events, including Open Days and Parent Information Sessions
Assist in preparing the reception area to reflect the school’s high standards during events and special occasions
Communicate upcoming events and key dates to staff and, where appropriate, to parents

Reception Environment:

Ensure notice boards are current, accurate, and professionally presented
Maintain a tidy, welcoming, and well-organised front office environment at all times

Requirements
Education:

Bachelor’s Degree (minimum of Second Class Lower) in Administration, Management, Communications, or a related field

Experience:

Minimum of three (3) years continuous post-NYSC experience in school administrative office, or a front-facing administrative role within a structured professional environment
Relevant sectors include:

Schools
Corporate offices
Professional service organisations

Experience limited to remote or virtual roles will not be considered.
Candidates must demonstrate experience working within structured administrative systems, record-keeping processes, and professional office standards.

Key Skills & Qualities:

Professional Communication: Excellent written and verbal communication skills
Organisation & Attention to Detail: Strong ability to manage multiple responsibilities accurately
Clear Handwriting: High standard required for maintaining official records
Digital Competence: Proficiency in Microsoft Office and basic administrative systems
Professional Presence: Well presented, courteous, discreet, and composed at all times
Reliability & Initiative: Able to take initiative and ensure smooth day-to-day operations

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9jabook

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As an educational establishment we pride ourselves in being able to facilitate the foundation of every child by following the British Early Years Foundation Stage Curriculum which prepares the children for their all- important school years ahead and encourages them to be confident, successful, life-long learners.Job Description

We are a prestigious school dedicated to academic excellence and holistic development of our pupils. As we continue to expand, we are seeking an experienced, organised, and highly motivated individual to join our team as a School Receptionist.
As our receptionist, you will be the first point of call for visitors to the school, parents, staff and children. As the ‘face’ of the school, you will be welcoming, personable, and helpful; being able to represent us in a professional and friendly manner. In addition, it is essential that you are organised, be able to multi-task, work flexibly and have a ‘can do’ approach to work, as no two days are the same. You will also be required to assist the Administrator with various administrative tasks.
If you are passionate about education, have a strong administrative background, and are ready to take on a multifaceted role, we would love to hear from you!

Responsibilities
Reception:

To be the first point of contact for visitors to the school, extending a warm welcome to callers – including parents, visitors and vendors
To deal effectively with telephone calls; taking and passing on messages as required
Receiving visitors with reference to the school’s child protection policy, whilst monitoring entry systems and ensuring signing in and out in accordance with the same policy
Communicating with parents regarding all aspects of school life, receiving and passing on information between parents and teachers in a timely manner with minimum disruption to lessons.
To ensure that the reception area remains tidy and that literature and forms are updated and replenished as necessary.
Collate registers and check absences.
To provide first day calling to parents of absent pupils
Maintaining and updating school information, records and databases

Administrative:

Printing of all learning resources, workbooks, assessments, timetables and calendars
Assisting with the production of school publications; Collating, printing of timetables, examination scripts, collation of marks and printing of school reports
Assisting with basic accounting functions, such as cross-checking produced school bills, circulating, processing and reconciling all fee payments
Ensuring that all after school enrichment programmes are running smoothly and in line with safeguarding procedures
Diary management of all school meetings
Processing medication and incident report forms in collaboration with the welfare officer
Participating in school meetings, parent information day and parent-teacher conferences
Actively involved in public relations and marketing activities; including daily social media postings

Requirements

Must live within commuting distance of Jericho, Ibadan
BEd Educational Management, BA or BSc in a related field.
Minimum 3 years experience in a school office/busy administration department
Experience of dealing effectively with the general public
Experience of working successfully and co-operating as a member of a team
Experience of undertaking a range of administrative tasks

Skills:

Extensive Keyboarding skills and high level of competency in IT (Microsoft Office Suite) and Google Workspace
Ability to operate and troubleshoot basic electronic office equipment such as laminating machines, printers etc.
Ability to maintain a moderately complex filing system and records
Ability to communicate effectively both orally and in writing across a wide range of audiences
Ability to make mathematical calculations and enter data accurately
Excellent interpersonal skills and a calm approach
Ability to maintain strictest confidentiality and integrity at all times
Ability to complete work to a high standard
Ability to work with initiative and cope with periods of pressure and prioritise workload accordingly so that deadlines are met
A commitment to working as part of the whole school team and supporting the vision and ethos of the school
Strong organisational skills and attention to detail, with the ability to manage multiple tasks effectively
Smart with professional appearance
Ability to relate well to children and families
Be aware of the requirements of working in an educational establishment
Resourceful, positive, and enthusiastic with a good sense of humour
Flexibility and adaptability in a fast-paced and dynamic work environment.

Written by

9jabook

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