AAA Medi-Calibrations is a trusted provider of medical equipment calibration and compliance services. We support healthcare and laboratory clients with accurate, reliable, and standards-compliant calibration solutions. As we continue to grow, we are seeking a detail-oriented and proactive Sales and Order Fulfillment Officer to support our sales operations and customer experience.Job Summary
We are looking to hire a competent, organised, trustworthy, and proactive Personal Assistant to the Managing Director to provide administrative, coordination, and executive support.
Role Description
The Personal Assistant will support the Managing Director in managing daily schedules, communication, follow-ups, documentation, meetings, travel arrangements, reminders, and personal deadlines.
The ideal candidate must be highly organised, discreet, detail-oriented, emotionally intelligent, and able to manage multiple tasks without constant supervision.
This role requires someone who can think ahead, follow up properly, communicate professionally, and help the MD stay structured and effective.
Key Responsibilities
Calendar, Schedule & Diary Management.
Communication & Correspondence.
Follow-Up & Task Tracking.
Documentation & Filing.
Travel, Logistics & Personal Coordination.
Executive Support.
Confidentiality & Professional Conduct.
Required Qualifications & Experience
Minimum of HND / Bachelor’s degree in Business Administration, Secretarial Studies, Management, Communications, or a related field.
1 – 3 years’ experience as a Personal Assistant, Executive Assistant, Administrative Officer, Office Manager, or similar role.
Experience supporting a senior executive, entrepreneur, business owner, or managing director is an advantage.
Strong written and verbal communication skills.
Good knowledge of Microsoft Office tools: Word, Excel, PowerPoint, Outlook/Google Calendar.
Ability to use digital tools for scheduling, task tracking, document management, and communication.
Excellent organisational and follow-up skills.
Required Skills & Attributes:
The ideal candidate must be:
Highly organised and detail-oriented.
Proactive and able to anticipate needs.
Trustworthy and discreet with confidential information.
Professional in communication and appearance.
Calm under pressure.
Able to multitask and prioritise effectively.
Strong in follow-up and execution.
Respectful, emotionally intelligent, and mature.
Comfortable working in a fast-paced business environment.
Willing to learn and improve continuously.