Sage Grey Technologies Limited is the leading technology provider that creates impact by developing and deploying practical and sustainable solutions across various sectors. Our bespoke technological developments are tailored to address the unique challenges of both the Nigerian market and the global landscape.Job Summary
An Admin and Inventory Officerbridges the gap between office management and asset control. You serve as the functional core of the team, balancing clerical duties with a strict focus on tracking supplies to ensure the business never misses a beat.
Key Responsibilities
Office Administration:
General office Administration
Facilities & Asset Management
Logistics & Coordination
Vendor & Service Management
Record Keeping & Documentation
Support to Management & Staff
Inventory Management:
Establish detailed mapping of available storage facilities and maintain up-to-date stock records for each area/facility. This includes bin cards, stock cards, spread sheets, and clearly labelled goods.
Maintain appropriate stock of frequently used supplies through establishing a reorder level consistent with monthly usage
Prepare and submit Weekly, Monthly, and Quarterly Stock Reports to the line manager as needed
Ensure warehouses are clean and goods are well always organized according to their type and homogeneity.
Maintain accurate inventory records for consumables, supplies, and stock items.
Monitor stock levels and initiate replenishment requests to avoid stock-outs or overstocking.
Ensure proper storage, handling, and security of inventory items.
Conduct routine and spot stock counts and reconcile variances.
Prepare inventory movement and usage reports.
Support the count team during the periodic stock counts
Controls & Compliance:
Enforce asset and inventory management policies and procedures.
Ensure proper authorization and documentation for all asset and inventory movements.
Support internal and external audits by providing required documentation and explanations.
Identify control gaps and recommend process improvements.
Reporting:
Prepare periodic asset and inventory reports for management.
Provide data to support budgeting, forecasting, and financial reporting.
Report losses, damages, or discrepancies promptly with root-cause analysis.
Coordination & Support:
Liaise with the HR and Finance teams on asset, inventory, and related administrative matters.
Provide support for general administrative functions as required.
Support employee onboarding and exit processes by ensuring timely asset assignment, tracking, and recovery.