For over 35 years, the humanitarian aid organization SOLIDARITÉS INTERNATIONAL has been committed to providing aid in the event of conflict and natural disasters. Our mission is to provide aid as quickly and as efficiently as possible to endangered populations by meeting their vital needs: drinking water, food and shelter.
After providing emergency aid, our humanitarian teams accompany the most vulnerable families and communities until they recover their livelihoods and self-sufficiency, to enable them to deal with the challenges of an uncertain future with dignity.
SOLIDARITÉS INTERNATIONAL is particularly committed to fighting water-related diseases, the primary cause of death in the world today. Drawing on their expertise, our teams develop and carry out aid programs in the fields of water, sanitation and hygiene, as well as in the essential domains of food security and reconstruction.
In 2014, SOLIDARITÉS INTERNATIONAL teams, comprising 188 international and 1742 national employees. The association is directed by Jean-Yves Troy.
Founded by Alain Boinet and presided by Edouard Lagourgue, SOLIDARITÉS INTERNATIONAL is a non-profit organisation under the French 1901 charities law. An annual general meeting is held each year, and the charity has a Board of Governors and a steering committee.Mission / Objectives
The Deputy Logistics Coordinator backs up the Logistics Coordinator in guiding the mission logistics activities.
In particular, he/she supports the completion of urgent tasks, supports the bases, and the set up of Solidarités International procedures and logistics tools.
He/she replaces the Logistics Coordinator in case of absence.
Description of the Position
Supply Management:
Review procurement for all bases in Nigeria.
Submit procurement file for validation in LINK.
Monitoring the status of all procurement files from all the bases and sub bases in Nigeria
Participate in analysis of the purchasing environment at the national level in close collaboration with Logistics coordinator.
Update the supplier files and price lists.
Participate in drawing up a procurement table during the proposal editing process under Logistics Coordinator supervision.
Ensure the implementation of purchases, making sure they are in accordance with SI and/or donors’ rules and procedures.
Take part in drawing up calls for tender documents as well as contracts necessitating a coordination validation.
Ensure monitoring of the supplier relationships
Review the customs, procedures and documentation in force in Nigeria
Participate in training logistics team members in the tasks inherent in supply management
Participate in monitoring the bases’ purchase estimates and ensure that purchasing files are drawn up correctly mission wide
Participate in close collaboration with Logistics Coordinator on durable equipment purchasing according to SI standards and have them validated by the headquarters Desk logistician
Execute FRA process for Nigeria Mission wide
Stock Management:
Consolidate and analyze monthly stock inventories submitted by all bases and field bases in close collaboration with logistics coordinator.
Ensure compliance with Solidarites International storage procedures and format usage for Nigeria mission
Participate in consolidation of the monthly valuation of donations for all mission programs
Make reallocation suggestions for remaining materials once a program is completed in close collaboration with Logistics Coordinator and programs
Vehicle Fleet Management and Transportation:
Monitoring Vehicle Rental Framework Agreement
Review and ensure AOP for Vehicle Rental Submitted from all the bases reflect the actual usage
Participate in the compilation and analysis of the monthly fuel consumption
Manage the administrative management of vehicle documents (contracts, insurance, etc.) under the supervision of the Logistics Coordinator
Equipment Park / Telecommunication Management:
Participate in the strategy definition for replenishing the park with logistics coordinator
Assign a logistics code to all equipment entering the park with logistics coordinator
Participate in the monthly update of the mission park statement
Participate in scaling up the mission’s communication resources according to the field capacities and constraints
Be aware of current legislation related to radio communications equipment
Computer equipment Management and Monitoring:
Participation in the implementation for backups, data security, and anti-virus updates
Ensure the computer equipment is well maintained and used correctly
In collaboration with the Logistics Coordinator and IT Responsible, offer technical assistance to the teams and organize training sessions
Human Resource Management:
Brief, when necessary, the logistics team members on arrival and support them in accomplishing their objectives throughout their mission
Provide support and training materials to logistics team members as well as other colleagues as necessary
Appraise personnel under direct supervision and participate in performance reviews for mission logistics team members under her/his supervision
Participate in organizing regular formal meetings with team members
Ensure good working and living conditions for all mission teams.
Security:
Together with the coordination team, participating to determine the resources to implement in order to ensure the teams’ security
Train teams in the procedures relating to travel, communication and building security
Reporting / Capitalization:
Under the supervision and in close collaboration with logistics coordinator
Compile and analyze monthly logistics reports of the bases and carry out logistics reporting to logistics coordinator on a predefined schedule.
Be an active participant in drafting proposals and donor financial reports on behalf of the logistics sections
Centralize information on transport companies, distances, prices and methods.
Ensure that price and supplier lists are compiled, along with documentation requirements in effect (import – export, exemptions, taxes)
Transmit procurement files for completed programs to headquarters according to the established schedule
Participate in coordination meetings relating to logistics when asked and/or delegated to do so.
Participate in the archiving of logistics documents.
Miscellaneous:
Commit to and comply with the organization PSEA principles & policies.
Lead on the promotion of PSEA principles through daily activities and or through the management of their teams (Managing performance & development) and through the planning and implementation of operations and strategies.
Profile Forsaken
Studies: Bachelor’s Degree in Logistics, Supply Chain Management, IT or related fields
Experience: Candidate must possess 2-3 years experience in a similar position in the humanitarian sector
Languages: Strong communication skills are essential, with fluency in English mandatory. Knowledge of any local language spoken in Nigeria is an asset.
Transversal Skills: Ability to work under pressure, Strong organizational, coordination and prioritization skills, Patient, self-control and solution oriented, Ability to manage a team and support capacity building, Good communication skills and ability to work with multidisciplinary teams
Technical Skills: Strong knowledge of supply chain management (procurement, stock, transport), Strong knowledge of assets management, Proficiency in logistics management tools and IT software (Word, Powerpoint, Excel, LINK, KOSTANGO), Capacity to plan, coordinate and monitor logistics activities in line with mission needs and donor requirements, Good understanding of procurement procedures and compliance standards, Ability to analyze logistics data and produce clear reports