WTS Energy is the leading Consultant/Manpower Supply company to the international Oil, Gas and Energy industry. We supply Consultants to the Projects and Operations of our Clients. We also perform Outsourcing Services like Project Recruitment Campaigns and Workforce Management in Oil and Gas regions around the world.
We operate globally with offices in 16 countries, supplying the International Oil, Gas and Energy industry with professional personnel. We offer hands on support to our consultants in every region in which they work. We provide the best people to Upstream, Midstream and Downstream projects and operations.
We serve our Clients and Consultants based on trust, high ethical standards and consistent quality of service.Position Summary

We are looking for a Document Controller with a strong focus on crew certification, maritime compliance, and regulatory documentation. This role is essential in ensuring that all crew members are fully certified, compliant, and ready for mobilization, with no lapses in mandatory certifications. The ideal candidate is experienced, detail-oriented, and capable of managing multiple priorities in a fast-paced, international environment.

Key Responsibilities

Crew Certification Management (Core Responsibility)

Maintain and manage crew certification records for all offshore and vessel personnel

Ensure full compliance with International Convention on Standards of Training, Certification and Watchkeeping for Seafarers requirements
Track validity and expiry dates of all crew certifications, including:
STCW basic and advanced training certificates
Medical fitness certificates (ENG1 or equivalent)
Competency certificates (CoC)
Seafarer books and passports
Offshore-specific certifications (e.g., BOSIET, HUET)
Proactively plan and coordinate certificate renewals and revalidations
Liaise with training providers and authorities to arrange required courses and assessments

Document Control & Systems

Ensure compliance with maritime regulations under the International Maritime Organization
Support compliance with flag state and port state control requirements
Maintain a centralized database of all crew documents and certifications
Ensure proper version control, secure storage, and accessibility of documents
Generate reports on certification status and upcoming expiries
Implement and improve tracking systems to ensure zero certification gaps

Audit & Inspection Readiness

Prepare crew documentation for internal and external audits
Ensure all crew files are complete, accurate, and audit-ready
Support inspections by flag authorities and classification bodies

Stakeholder Coordination

Liaise with:

Crew coordinators and HR teams
Vessel management and offshore operations teams
Training centers and certification bodies
Support crew payroll coordination and timesheet verification.
Liaise with logistics and operations teams to ensure smooth crew transitions.

Administrative Support

Manage, organize, and maintain company records, contracts, project files, and compliance documents in accordance with WTS Energy standards.
Implement and maintain document control systems to ensure traceability, version control, and data security.
Coordinate document approvals and distribution between departments and international headquarters.
Ensure compliance with Nigerian labor regulations, client audit requirements, and internal operational procedures.
Prepare and provide documentation during client or internal audits.
Maintain up-to-date files for vendors, clients, and consultants, ensuring all contractual and compliance documents are valid.

Key Requirements

Experience

3–5 years of experience in:
Marine / offshore document control
Crew administration or crewing operations
Proven experience managing crew certification and compliance processes

Knowledge (Essential)

Strong understanding of:
International Convention on Standards of Training, Certification and Watchkeeping for Seafarers requirements
Crew certification lifecycle and revalidation processes
Offshore certification requirements (BOSIET, HUET, medicals)
Familiarity with maritime compliance frameworks and audit requirements
Proficient in MS Office Suite and document management systems (e.g., SharePoint, SAP, or similar).
Strong knowledge of Nigerian labor law, visa/work permit procedures, and crew management practices.
Experience working with international clients or in a multinational environment.
Excellent organizational and time-management skills with high attention to detail.
Strong communication and interpersonal skills

Skills

Highly detail-oriented with strong tracking and follow-up capabilities
Ability to manage multiple crew records simultaneously
Strong organizational and planning skills
Proactive approach to preventing certification lapses
Comfortable working with document management systems and Excel trackers

Written by

9jabook

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WTS Energy is the leading Consultant/Manpower Supply company to the international Oil, Gas and Energy industry. We supply Consultants to the Projects and Operations of our Clients. We also perform Outsourcing Services like Project Recruitment Campaigns and Workforce Management in Oil and Gas regions around the world.
We operate globally with offices in 16 countries, supplying the International Oil, Gas and Energy industry with professional personnel. We offer hands on support to our consultants in every region in which they work. We provide the best people to Upstream, Midstream and Downstream projects and operations.
We serve our Clients and Consultants based on trust, high ethical standards and consistent quality of service.Job Summary

The job holder is responsible for all the activities related to documentation control for the project.
The primary objective is to ensure that all documents (correspondence & technical) produced by the Project team or by Contractors and Vendors during the life of the project are developed and managed following the Project Document Control procedures.

Main Responsibilities:

In a general manner, to provide assistance to the Project Management for all matters related to Document Control on the Project.
To define, develop, implement, and maintain a Documentation Management plan detailing the strategy adopted, the organization set-up as well as the means and tools defined accordingly.
To implement and maintain procedures, specifications, means, and tools required to ensure efficient management of all flows of documents either on an electronic form or on paper form during all the phases of the Project.
To liaise with concerned Corporate Departments for the setting-up, implementation, and maintenance of the EDMS within the Project, and coordinate with departments as necessary for the management of correspondence (mainly correspondence with Partners and authorities).
To participate in the implementation of the Documentation Management system at Contractors’, setting up and explaining rules and procedures.
To participate, as necessary, in the Documentation Control and Management, including training of personnel to procedures/specifications/tools.
To perform constant analysis of produced documentation to check for compliance with Project standards regarding numbering, graphic charts, used symbols, and all other aspects related to document quality.
To define, set up, validate, and maintain necessary means and tools for the timely preparation of the handover of documentation to the Operations team.
To timely report to the Project Control Manager, highlighting progress and encountered areas of concern.
To observe and impose strict confidentiality in the performance of the documentation management during the tendering phase and in a general manner all along the course of the Project

Educational Qualifications & Experience

HND or a University degree in any social science field    
10 – 20 years of Professional Experience        
Sound knowledge of Documentation management through EDMS    

Written by

9jabook

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