Philomath University is a world- class private institution, committed to life-changing education, teaching excellence, functional research, global trends, and entrepreneurship to deliver real-world impact.
Job Summary
The Exams and Records Officer will be responsible for the effective coordination of examinations and the accurate management of students’ academic records, ensuring confidentiality, integrity and compliance with institutional policies.
Key Responsibilities
Register students for examinations and courses
Prepare and coordinate examination timetables and schedules
Organize and supervise the conduct of examinations
Ensure secure handling and processing of examination materials and results
Compile, process and release examination results
Maintain accurate and up-to-date student academic records
Prepare and issue result slips, transcripts, and certificates
Safeguard academic records and ensure proper filing and retrieval
Provide administrative support to the academic office
Qualifications and Requirements
Bachelor’s Degree in: Business Administration Public Administration Records Management Social Sciences or any related discipline
Proven computer literacy (MS Word, Excel, and basic database systems)
Strong organizational and record-keeping skills
Ability to handle confidential information with integrity
Excellent communication and interpersonal skills
Ability to work effectively under pressure, especially during examination periods
Experience
Previous experience in examinations, records management, or school administration will be an added advantage
Personal Attributes
High level of honesty and professionalism
Attention to detail and accuracy
Reliability and strong work ethic
Ability to work independently and as part of a team