The main strategic goal of Bellpoint Energy Limited is to become the most efficiently run and responsible energy servicing organization in Africa.” Bellpoint Energy Limited is a premier player in the Nigerian Oil and Gas industry servicing the downstream and upstream sector with active involvement in the provision of efficient and innovative solutions that enable people and businesses create value.
We are ISO 9001:2015 certified and our guiding principle is to continuously pursue our commitment of being the foremost petroleum logistics, Marine and EPC company constantly achieving superior operating results for our clients while adhering to international best practices and high ethical standards.
Bellpoint started as a trading company however we have evolved into integrated marine logistics services, providing different range of vessels and have broadened our service offerings of advanced energy logistics operations, procurement and engineering services to the upstream sector of the industry, partnering with leading global OEM’s to bring its soaring standard of service delivery to its customers. We operate facilities and market products across Nigeria while continuously developing strategies to help deal with the challenges of meeting the demand of Nigeria’s energy requirementQUALIFICATION:
Bachelor’s degree in a relevant field or equivalent experience
Other professional certifications (optional)
EXPERIENCE:
Previous experience in a similar Executive Assistant role
Knowledge/experience in the oil and gas industry will be an added advantage.
Proficient in Microsoft Office Suite and with various office equipment (i.e., printers, scanners, etc.)
Key Responsibilities
Manage the Managing Director’s complex calendar, including scheduling and coordinating internal and external meetings, travel, and events.
Answer and direct all calls, visitors, and emails to the Managing Director.
Handle confidential correspondence, ensuring the highest levels of discretion and professionalism, and respond to requests from internal and external stakeholders.
Coordinate travel, lodging, and transportation for the Managing Director, including preparing detailed itineraries, managing logistics, and making all necessary arrangements.
Prepare and compile reports, presentations, and various other documents for review by the Managing Director, ensuring accuracy and completeness.
Organize and maintain records, files, and databases using the appropriate software.
Anticipate the Managing Director’s needs, including preparing materials, arranging meetings and documentation, and supporting the Managing Director in various administrative duties.
Act as a liaison between the Managing Director and internal and external stakeholders, including customers, clients, and investors.
Manage special projects and other assignments as needed by the Managing Director.
Managing information flow in a timely and accurate manner
Error-free memos and letters and paying attention to details
Ability to determine when to make decisions on behalf of the MD and when to get her involved
To provide comprehensive support and assistance to the Managing Director in the discharge of her duties
To ensure that the Managing Director’s decisions and instructions are properly carried out and communicated to the appropriate levels
Write and prepare memos, letters, and miscellaneous correspondence, exercise judgment, act decisively, and maintain confidentiality
Uses broad knowledge of the company’s policies, and operations to proactively prioritize, plan, and schedule activities with other executives, key personnel, and outside business contacts.
Co-ordinate conference and travel arrangements, prepare itineraries and expense reports, and accompany MD when requested.
Responsible for filing any/all confidential documentation on behalf of the MD
Manage the Managing Director’s clientele list and follow up when necessary to close out on transactions.
Any ad-hoc duties as required by the Managing Director.
THE IDEAL CANDIDATE MUST POSSESS THE FOLLOWING SKILLS;
Excellent organizational skills, with a superior attention to detail and a proactive approach.
Strong communication and interpersonal skills, with the ability to interact confidently with all levels of the organization.
Ability to work independently and under pressure, managing multiple priorities in a fast-paced environment.
Excellent judgment and discretion in managing sensitive and confidential information.
Willingness to be flexible and adaptable to changing priorities and be available to work outside of regular business hours as needed.
An analytical thinker with strong conceptual and problem-solving skills
Meticulous attention to detail with the ability to multi-task
Ability to meet deadlines
Ability to work independently and as part of a team
As excellent eye for details
Excellent interpersonal skills
We offer a competitive salary and benefits package.
If you are an experienced, highly organized individual looking for a challenging and rewarding role in the oil and gas industry, we encourage you to apply.