FITC was established in 1981 as a non profit organisation that is limited by guarantee, based on the Company’s Act of 1968 and in response to the recommendations of the Pius Okigbo Committee set-up by the Federal Government of Nigeria to review the Nigerian financial system. FITC is owned by the Nigerian Banker’s Committee, which comprises of the Central Bank of Nigeria, the Nigeria Deposit Insurance Corporation, all licensed banks and discount houses in Nigeria.About The Job
Our client, a leading primary mortgage institution in Nigeria, is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Executive Director (ED).
This role requires an experienced professional with a minimum of five (5) years of progressive working experience, demonstrating strong administrative, organizational, and communication skills within a fast-paced corporate environment.
Job Summary
The Executive Assistant will be responsible for coordinating schedules, preparing high-level reports, handling sensitive communication, and providing administrative support to optimize the Executive Director’s efficiency and effectiveness.
This position is ideal for a self-starter with exceptional problem-solving skills, discretion, and professionalism.
The ideal candidate will play a critical role in managing executive-level responsibilities, enhancing business performance and productivity, and ensuring the seamless execution of strategic and operational activities.
Roles and Responsibilities
Executive Support & Administration:
Provide high-level administrative support to the Executive Director, ensuring seamless operations.
Manage and prioritize the ED’s daily schedule, including meetings, travel arrangements, and appointments.
Act as a liaison between the ED and internal/external stakeholders, ensuring effective communication.
Meeting & Communication Management:
Prepare agendas, minutes, and action points for executive meetings.
Coordinate and manage official correspondences, reports, and presentations on behalf of the ED.
Attend meetings as required, documenting key discussions and following up on deliverables.
Strategic Planning & Project Coordination:
Assist in tracking key strategic projects and ensuring milestones are met.
Conduct research and data analysis to support decision-making processes.
Facilitate the implementation of organizational policies and initiatives as directed by the ED.
Confidentiality & Professionalism:
Handle sensitive and confidential information with utmost discretion.
Maintain compliance with corporate governance policies and regulatory requirements.
Qualifications and Requirements
Bachelor’s degree in Business Administration, Finance, Management, or a related field.
Minimum of 5 years progressive experience in a similar Executive Assistant, Personal Assistant, or Administrative role.
Strong understanding of the financial and mortgage banking sector (preferred).
Proven experience in executive-level coordination and administrative functions.
High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Required Skills:
Exceptional organizational and time-management skills.
Excellent written and verbal communication abilities.
Strong interpersonal skills with a professional and positive demeanor.
Ability to work independently and collaboratively in a fast-paced environment.
High level of professionalism, discretion, and confidentiality.
Attention to detail and high accuracy in administrative tasks.
Ability to multitask and manage competing priorities effectively.
Proactive problem-solving and critical-thinking skills.
Core Competencies:
Strategic Planning & Coordination
Executive-Level Communication & Liaison
Project & Stakeholder Management
Confidentiality & Discretion
Analytical & Decision Support
Corporate Governance & Compliance Awareness
Key Result Areas & KPIs
Key Result Area:
Executive Support Efficiency
Communication Management
Strategic Project Coordination
Confidentiality & Governance
Stakeholder Engagement
Key Performance Indicators (KPIs):
100% accuracy in scheduling and calendar management
Timely preparation and dissemination of reports, minutes, and memos
Timely tracking and completion of assigned projects
Zero data breaches or non-compliance issues
Effective coordination of meetings, correspondence, and follow-ups.