MAVEN TECHNICAL SERVICES NIGERIA LIMITED is one of the leading technical service organizations in Nigeria, providing exceptional, quality and timely technical services to companies across several sectors of the economy, especially among Food and Beverages Industries in Nigeria. Our core areas of expertise are piping and insulation, Ducting and Air-conditioning, Fabrication of Metal Sheets, Building and partitioning and other technical services. Job Summary
We are seeking a proactive and highly organized Executive Assistant to support the Managing Director.
The successful candidate will be responsible for managing a broad range of administrative and executive support tasks, ensuring the MD’s time and priorities are effectively aligned with business objectives.
This role requires a high level of professionalism, discretion, and a strong understanding of technical or project-based environments.
Key Responsibilities
Executive Support: Provide high-level administrative assistance to the MD, including managing calendars, scheduling meetings, and handling correspondence.
Project Coordination: Liaise with project managers, engineers, and clients to track project timelines, deliverables, and reports as directed by the MD.
Meeting Management: Organize and prepare materials for internal and external meetings, take minutes, and follow up on action points.
Communication & Documentation: Draft and review reports, memos, and communications; ensure accuracy and alignment with the firm’s standards.
Travel & Logistics: Coordinate complex travel arrangements, site visits, and logistics for the MD and project stakeholders.
Confidential Records Management: Maintain and safeguard confidential documents including contracts, proposals, and legal agreements.
Qualifications & Requirements
Bachelor’s Degree in Business Administration, Secreterial Administrationor related discipline.
Minimum of 1 – 2 years experience supporting C-level executives, preferably within the engineering, construction, or technical services sector.
Excellent organizational, time-management, and multitasking abilities.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with project management tools is an added advantage.
Ability to understand technical terminology and documentation.
High level of integrity, confidentiality, and professionalism.
Preferred Attributes:
Exposure to project-based work environments or engineering project cycles.
Demonstrated ability to coordinate across teams and work under pressure.
Problem-solving mindset with keen attention to detail.
