MAX is on a mission to fix Africa’s notorious last-mile delivery and online-retail problems by using mobile and web platforms to connect consumers, retail businesses and independent drivers in real-time. We are eliminating all logistics and technology barriers that have historically prevented retail businesses in Africa from realizing their full potential.
Role Overview: Facility and Admin Officer

The Candidate will be responsible for providing support to ensure facilities services are provided in an effective and efficient manner, as well as being the initial point of contact for the Facilities department at your respective City.
Candidate must also demonstrate a high level of security awareness at all times and have knowledge of emergency evacuation procedures and Health & Safety.

Key Responsibilities

Ensure the delivery of Facilities Management services to a high standard. Identifying opportunities that will continuously improve all aspects of FM operations
Effectively manage vendors on a daily basis (Cleaning, Maintenance, Maintenance and Pest Control) ensuring all SLA’s and KPI’s are maintained.
Prepare monthly budget and coordinate purchase of stationery and consumables for Office use.
Organize and maintain records for invoices, expenses and financial records relating to facility/admin operations.
Act as point of contact for company, department and contractors ensuring lines of communication are maintained and regularly monitored – such as email, mail, telephone.
Support and assist the Facilities Manager and the team with administration requirements.
Liaise with service providers and contractors to ensure quality delivery on all projects
General health and safety duties including risk assessments, contractor monitoring and other statutory and nonstatutory site requirements
To ensure that Procedures are adhered to in relation to all purchase requisitions and invoices within Facilities
Ensure signage on site is appropriate and current at all times.
Demonstrate permanent high level of security awareness, knowledge of emergency evacuation procedures as well as general Health & Safety
Help with Event setups.

Requirements

1-3 years experience in a similar role
HND/BSc in any related field

Skills & Competencies

Excellent interpersonal skills
The ability to work under pressure.
Good communication
Collaborative working spirit
Ability to multi-task effectively and prioritize workload
Well organised with excellent attention to detail/accuracy
A ‘can do’ attitude using own initiative, innovative and self-motivated
Excellent analytical and organizational skills with experience
He/she should be able to enjoy clerical and administrative work with good planning and numeric skills.
Must be a self starter with bias for technology.

Written by

9jabook

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MAX is on a mission to fix Africa’s notorious last-mile delivery and online-retail problems by using mobile and web platforms to connect consumers, retail businesses and independent drivers in real-time. We are eliminating all logistics and technology barriers that have historically prevented retail businesses in Africa from realizing their full potential.
Description

Plan and coordinate installations and refurbishments e.g. heat, electricity, water, etc.
Coordinate maintenance of all appliances
Manage the upkeep of equipment and supplies to meet health, safety, government and environmental standards
Procurement of office items especially admin and cleaning tools at best prices
Ensure the safety and security of facility before closing for the day
Ensure the office is opened early in the morning and all facilities are operating as expected
Inspect the buildings’ structures to determine the need for repairs or renovation
Control activities like parking space allocation, waste disposal and building security
Allocate office space according to needs
Maintain the office and ensure that the office is clean at all times
Organization of company facilities and errands
Supervise cleaning activities
Ensure that security men are at all times functioning at their duty posts
Supervise all facilities staff (custodians, cleaners, security, groundskeepers, technicians, etc.) and external contractors
Advising business on increasing energy efficiency and cost-effectiveness
Draft reports and making written recommendations
Planning and forecasting future needs or repairs
Agree and oversee contracts with providers of service(s)
Review utilities consumption and strive to minimize costs.
Keep financial and non-financial records
Create and manage a facility budget (including costs for repairs and procurement)•Ordering of office supplies
Handle insurance plans and service contracts
Procurement of office items especially admin and cleaning tools at best prices

Requirements

A degree in related fields, minimum of a HND
Proven experience working in a similar role and knowledge in administrative or operational role
Demonstrated high computer literacy: particularly with programs in Microsoft Office
3 years and above work experience
Ability to develop and maintain good working relationships
Ability to manage complex workload
Technical knowledge of building services
Problem Solving, Multi-tasking skills
Reasonable degree of Computer literacy
Detail oriented and organized
Team work
An ability to prioritize, plan and organize work in a busy environment
Commercial awareness
Record/book keeping skills
Interpersonal and communication (verbal and written) skills

Written by

9jabook

Join to follow writers

MAX is on a mission to fix Africa’s notorious last-mile delivery and online-retail problems by using mobile and web platforms to connect consumers, retail businesses and independent drivers in real-time. We are eliminating all logistics and technology barriers that have historically prevented retail businesses in Africa from realizing their full potential.
Description

Plan and coordinate installations and refurbishments e.g. heat, electricity, water, etc.
Coordinate maintenance of all appliances
Manage the upkeep of equipment and supplies to meet health, safety, government and environmental standards
Procurement of office items especially admin and cleaning tools at the best prices
Ensure the safety and security of facility before closing for the day
Ensure the office is opened early in the morning and all facilities are operating as expected
Inspect the buildings’ structures to determine the need for repairs or renovation
Control activities like parking space allocation, waste disposal, and building security
Allocate office space according to needs
Maintain the office and ensure that the office is clean at all times
Organization of company facilities and errands
Supervise cleaning activities
Ensure that security men are at all times functioning at their duty posts
Supervise all facilities staff (custodians, cleaners, security, groundskeepers, technicians, etc.) and external contractors
Advising business on increasing energy efficiency and cost-effectiveness
Draft reports and making written recommendations
Planning and forecasting future needs or repairs
Agree and oversee contracts with providers of service(s)
Review utilities consumption and strive to minimize costs.
Keep financial and non-financial records
Create and manage a facility budget (including costs for repairs and procurement)
Ordering of office supplies
Handle insurance plans and service contracts
Procurement of office items especially admin and cleaning tools at best prices

Requirements

Candidate should possess a Degree or HND in related fields
Proven experience working in a similar role and knowledge in an administrative or operational role
Demonstrated high computer literacy: particularly with programs in Microsoft Office
4 years and above work experience
Ability to develop and maintain good working relationships
Ability to manage complex workload
Technical knowledge of building services
Problem-solving and multi-tasking skills
Reasonable degree of Computer literacy
Detail-oriented and organized
Teamwork
An ability to prioritize, plan, and organize work in a busy environment
Commercial awareness
Record/bookkeeping skills
Interpersonal and communication (verbal and written) skills.

Written by

9jabook

Join to follow writers