Palladium is a global leader in the design, development and delivery of Positive Impact – the intentional creation of enduring social and economic value. We work with governments, businesses, and investors to solve the world’s most pressing challenges. With a team of more than 3,000 employees operating in 90 plus countries and a global network of over 35,000 experts, we help improve economies, societies and, most importantly, people’s lives.Purpose of Position
We are currently recruiting a Finance and Administrative Officer to work for the USG-funded Data.Fi project.
This person will be based in Abuja, Nigeria with some travel outside Abuja expected.
The position will assist the project with activities related to finance and administration and logistics.
The position will support the Data.Fi activity and report to the Data.Fi Finance Manager.
Primary Duties and Responsibilities
Payroll Management:
Coordinate and process monthly statutory deductions for payroll.
Maintain accurate payroll records by collecting, calculating, and entering data.
Collaborate with the Finance Manager to ensure timely and accurate payroll implementation, maintain updated staffing financial information and conduct regular reviews.
Financial Administration:
Ensure timely payments to staff, consultants, and vendors.
Maintain complete, accurate, and timely financial records; prepare and submit monthly financial reports as directed by the Country Director or Finance Manager.
File supporting documents appropriately in both hard and soft copies.
Verify that all field vouchers are accurate, properly supported, and coded according to the chart of accounts and project charge codes.
Negotiate, administer, and ensure compliance with agreements, including contracts, grants, cooperative agreements, purchase orders, and task orders.
Confirm that all purchases have the necessary authorizations prior to execution.
Maintains the asset register by tracking assets movements and conducting regular inventory updates.
Event and Logistics Coordination:
Assist with planning and organizing events, including venue selection, accommodation, transportation, and per diem arrangements.
Provide logistics and travel support for program staff, including tracking domestic and international travel and preparing monthly travel log reports.
Assist in scheduling vehicle use and maintaining transport request records.
Coordinate with local vendors to obtain quotations, manage invoicing, and process payments for service providers.
Program Support:
Assist in developing activity budgets for project-related activities.
Prepare training materials and meeting documents, including printing, binding, organizing files,
and recording meeting minutes.
Maintain financial, procurement, and attendance records for all meetings and workshops.
Other Duties:
Perform additional responsibilities as assigned by the Country Director or Finance Manager.
Required Qualifications
Bachelor’s degree in accounting, finance, business administration or related field with at least 5 years of relevant experience, A Master’s degree in a related field would be an advantage
Familiarity with USG funded projects and/or experience working on an international development project
Strong proficiency with Microsoft Office Suite applications
Keen attention to detail.
Strong English (written and oral) communication skills.