WHO ARE WE ?
Emergency First International is an international NGO, non-profit, apolitical and secular. Emergency First International was born from the merger between two French NGO Première Urgence and Aide Médicale Internationale.
First International Emergency assists civilian victims, marginalized or excluded by the effects of natural disasters, wars and economic collapse situations.
Our vocation is to defend the fundamental rights of the person, as defined in the Universal Declaration of Human Rights of 1948 man.
Let’s help them do without us
Our goal is to provide a comprehensive response to all the basic needs of populations affected by humanitarian crises in the urgency to help them regain independence and dignity.
Our mission: to help populations affected by humanitarian crises by giving them the ability to regain control of their destiny
Currently our projects are conducted in 22 countries by dan s 2650 national staff, 145 expatriates and 63 employees at headquarters.Location: Monguno, Borno
General Objective / Summary
Under the supervision of the HR Officer, the Human Resources Assistant assists him/her in all the activities related to human resources management at the base office.
Responsibilities and Tasks
Administrative management & follow-up:
Organize the necessary personnel and contractual documents for all base staff
Ensure that all HR files are complete and updated
Manage the physical and electronic archival of HR files as per the archiving and filing process
Prepare administrative equipment of base staff (ID cards, medical insurance cards, etc.)
Record minutes of meetings when asked by the line manager
Receive and compile any claims from base national staff, and report them to his/her line manager
Prepare, compile and share mission documents on a weekly basis (job announcements, recruitment follow up, etc.)
During onboarding of new staff, prepare all documentation for base staff to ensure they benefit from all social covers offered by PUI
Update the base internal contact list on a monthly basis by compiling and verifying data received from bases
Prepare the HR files for audit and verification visits
Assist the HR OFFICER in the preparation of meetings when needed.
Human Resources management for national staff:
Maintain confidentiality of HR information
Assist the HR OFFICER in the implementation and respect of HR policy and procedures
Keep track of the base staff leaves and update concerned tools accordingly
Follow up on the evaluation/appraisals deadlines for national staff and inform their managers accordingly
Regularly update the coordination HR database,
When delegated, update the base and key staff organizational charts.
Recruitment:
Maintain and ensure the completion of all recruitment documents in HR files
File and archive the resumes received on the email address and transfer them to recruiters
Assist the HR OFFICER in the recruitments at base level.
Capacity building:
Assist in identifying training institutions as per the identified needs
Assist the line Manager to organise or plan trainings
Archive training certificates and attendance sheets in HR files as per the archiving process
Forward to line manager the identified skills to be improved that were reported in performance appraisals
Update the concerned tools according to trainings received.
Payment:
Collect, monthly, the advances on salaries request
Update all changes related to change of bank account for Base staff in the HR data base.
Qualifications
Interested candidates should possess a Bachelor’s Degree with 2 – 4 years experience.