Domeo Resources International (DRI) is a prolific organization that proffers HR and Management Consultancy solutions premised on excellence and innovation.Main Functions

The Personal Assistant to the Managing Director is responsible for providing high-level administrative, organisational, and strategic support to the MD.
The role involves managing schedules, coordinating meetings, handling confidential information, and ensuring the smooth execution of the MD’s daily activities.
The ideal candidate must be highly organised, discreet, proactive, and capable of working in a fast-paced, multi-business environment.

Role Responsibilities
Executive Support and Calendar Management:

Manage and maintain the MD’s daily schedule, appointments, and meetings.
Coordinate internal and external meetings, ensuring proper planning and time management.
Prioritise appointments and resolve scheduling conflicts efficiently.
Remind the MD of key tasks, deadlines, and commitments.

Communication and Correspondence Management:

Handle all incoming and outgoing communications on behalf of the MD.
Draft, review, and respond to emails, memos, and official correspondence.
Act as a liaison between the MD and internal departments or external stakeholders.
Ensure timely and professional communication at all times.

Meeting Coordination and Documentation:

Prepare meeting agendas, briefing materials, and presentations for the MD.
Attend meetings when required and take accurate minutes.
Track action points and follow up to ensure timely execution.
Coordinate logistics for meetings, including venues and materials.

Confidentiality and Information Management:

Handle sensitive and confidential information with the highest level of discretion.
Maintain secure and organised records, files, and documents.
Ensure proper documentation and easy retrieval of important information.
Safeguard the company and executive data at all times.

Travel and Logistics Coordination:

Arrange travel itineraries, accommodation, and transportation for the MD.
Prepare travel documents, schedules, and briefing materials.
Ensure all travel plans are efficient and cost-effective.
Handle last-minute travel changes or emergencies effectively.

Office and Administrative Management:

Ensure the MD’s office operations run smoothly and efficiently.
Manage office supplies, documentation, and administrative processes.
Coordinate with the administrative staff to support executive needs.
Maintain a well-organised and professional office environment.

Stakeholder and Relationship Management:

Build and maintain strong relationships with key stakeholders on behalf of the MD.
Welcome and attend to visitors and guests professionally.
Coordinate meetings with partners, clients, and government officials.
Represent the MD in a professional and positive manner when required.

Task and Project Coordination:

Assist the MD in tracking strategic initiatives and special projects.
Follow up with department heads on assigned tasks and deliverables.
Monitor progress and provide status updates to the MD.
Support the execution of key business initiatives.

Reporting and Documentation:

Prepare regular reports, summaries, and updates for the MD.
Compile data and information required for decision-making.
Maintain records of meetings, communications, and activities.
Ensure proper documentation of executive decisions and actions.

Experience/Qualifications

Bachelor’s Degree or HND in Business Administration, Secretarial Studies, or related fields
3–6 years of experience as a Personal Assistant or Executive Assistant to senior management
Experience working in a fast-paced, multi-sector organization is an added advantage
Strong understanding of office management and administrative procedures
Professional certification in administration or management is an added advantage.

Competencies/Skills:

Excellent organizational and time management skills
Strong written and verbal communication skills
High level of discretion and confidentiality
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Strong multitasking and prioritisation ability
Attention to detail and accuracy
Ability to work under pressure and meet deadlines.

Behavioural Qualities/Other Competences:

Highly professional and trustworthy
Proactive and resourceful mindset
Strong interpersonal and relationship management skills
Ability to anticipate needs and take initiative
Calm and composed under pressure
Strong sense of responsibility and accountability
Excellent problem-solving skills.

Written by

9jabook

Join to follow writers

Domeo Resources International (DRI) is a prolific organization that proffers HR and Management Consultancy solutions premised on excellence and innovation.Main Function

The Personal Assistant (PA) to the MD will provide high-level executive support, enabling the MD to focus on strategic initiatives and business development.
The ideal candidate is highly organised, resourceful, and adaptable, with excellent interpersonal and communication skills.
The PA will act as a trusted liaison between the MD, internal stakeholders, and external partners while managing various administrative, operational, and strategic responsibilities.

Role Responsibilities
Administrative Support:

Manage the MD’s calendar, appointments, and meetings, ensuring effective time management and prioritisation.
Handle all correspondence, including emails, phone calls, and messages, and respond on behalf of the MD when necessary.
Organise travel arrangements, including itineraries, flight bookings, and accommodations.

Meeting Preparation & Coordination:

Prepare briefing materials, presentations, reports, and agendas for meetings and events.
Attend meetings with or on behalf of the MD, taking detailed notes and following up on action points.
Coordinate and manage logistics for internal and external meetings.

Project & Task Management:

Assist with the coordination of key projects and initiatives across the company’s investment portfolio.
Monitor deadlines, deliverables, and project timelines to ensure the MD stays informed and on schedule.

Stakeholder Liaison:

Serve as the primary point of contact between the MD and stakeholders, including board members, business partners, government officials, and senior leadership.
Facilitate the flow of information and ensure effective communication across departments.

Research & Reporting:

Conduct research and compile information on investment opportunities, industry trends, and other topics as requested by the MD.
Draft reports, memos, and other business documents.

Event Coordination:

Plan and coordinate corporate events, conferences, and social functions attended by the MD.

Experience / Qualification

A bachelor’s degree in Business Administration, Management, Communications, or a related field (A bachelor’s degree in Law is preferred).
At least 5 years of experience in a similar role providing executive support to C-suite executives or senior management, preferably in an investment, corporate, or high-growth environment.
Experience working with high-level stakeholders, including government officials, investors, and corporate executives, is a plus.

Competencies / Skills:

Excellent organizational and time management skills, with the ability to handle multiple priorities.
Strong communication skills, both verbal and written.
High level of professionalism and interpersonal skills, with the ability to build relationships across a diverse range of stakeholders.
Proficiency in office tools such as Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
Discretion and the ability to maintain confidentiality at all times.
Problem-solving mindset and the ability to work independently with minimal supervision.

Behavioural Qualities / Other Competencies:

Adaptability: Ability to thrive in a dynamic, fast-paced environment with constantly evolving priorities.
Detail-Oriented: Strong attention to detail, ensuring accuracy in all tasks and responsibilities.
Proactive: A self-starter who can anticipate the needs of the MD and take initiative to solve problems before they arise.
Relationship-Building: Ability to work effectively with both internal teams and external partners to foster collaboration and support the company’s goals.

Written by

9jabook

Join to follow writers