Qatar Charity Organization is a Doha-based non-governmental organization founded in 1992 in accordance with the laws and regulations governing charitable work in the State of Qatar. The Qatari society was expressing a deep willingness to contribute to the international solidarity chain and to participate in addressing the most important development and humanitarian challenges faced by vulnerable communities around the world. This willingness was derived from the Qatari society’s values, principles and cultural heritage and Qatar Charity came as the institutional solution that would cater to Initially founded to provide ite-saving assistance to children affected by conflicts or natural disasters, Qatar Charity then expanded its areas of expertise lo include various humanitarian and development aid fields providing relief and assistance to more than 110 million beneficiaries worldwide. With funding from Qatar Qatar Charity is collaborating with the government of Nigeria (GON) to support vulnerable communities in achieving progress and prosperity by providing adequate support for vulnerable communities through robust social welfare systems and related services in various states within Nigeria.
Qatar Charity Nigeria Country Office has over 3,500 projects in different intervention areas namely; education and culture, health, water, economic empowerment, social housing, social care, food Security and Emergency Relief projects.Procurement Responsibilities
Implement procurement plans to meet program needs on time and in line with GSC standards.
Assist in developing procurement specifications and scopes of work.
Process approved purchase requests in the procurement software (ERP) and ensure data accuracy.
Participate in tender meetings, evaluations, and negotiations with suppliers.
Prepare bid analyses and procurement documents for approval.
Review documents for accuracy before payment approval.
Conduct market analyses and provide support to ensure compliance with policies.
Monitor procurements for timely execution and facilitate communication among teams and suppliers.
Contract Management:
Manage contracts and supplier performance to ensure compliance with terms and conditions, as well as standard operating procedures established by GSC.
Prepare and execute contracts for selected bidders.
Ensure timely renewal of ongoing contracts.
Execute contracts based on established performance indicators.
Supplier Management:
Responsible for managing supplier relationships and performance to ensure precise record-keeping as provided by GSC. This includes:
Maintaining supplier files and documentation
Documenting supplier performance
Maintaining supplier performance scorecards.
Compliance and Ethics:
Assist in implementing organizational rules and regulations for all procurement activities, including specific departmental procurement tasks as assigned.
Identify and analyze compliance risks within procurement processes.
Conduct due diligence for suppliers, including performing reference checks and site visits.
Identify and report any procurement red flags.
Implement corrective action plans (CAPs) from internal and external audits.
Identify, document, and promptly report any deviations in Qatar Charity procurement, following the established mechanism for appropriate follow-up.
Ensure that all staff members are aware of and fully comply with Qatar Charity procurement policies.
Develop and support the implementation of improvement plans.
Immediately inform your supervisor of any areas of concern or potential or suspected violations of supply chain policies.
Implement discrete, time-bound supply chain initiatives that enhance performance or compliance, such as executing a post-audit corrective action plan.
Qualifications
Degree in Business Administration or Management
A minimum of 3 years of relevant working experience
At least 3 years of experience in supply chain management
Proficiency in Microsoft Office Suite (MS Word, Excel, PowerPoint, Outlook)
Strong computer skills and appreciation
Experience with working ERP systems or other project management software
A high level of integrity and strong interpersonal skills
Willingness to work in challenging environmental conditions
Demonstrated Skills and Competencies:
Excellent negotiator and communicator.
Flexible with a can-do attitude and the ability to adapt to a changing and challenging environment.
Quick to understand instructions and capable of working with minimal supervision.
Willing and prepared to perform additional duties as assigned by the supervisor, while maintaining a high level of confidentiality.
Strong interpersonal, organizational, and time management skills.
Able to work effectively both independently and as part of a team.
Key Working Relationships: Position Directly Reports to: Admin Coordinator
