Woodgate Structure Limited is a Human Resource Management and Business Structuring Company, with a mindset Structured towards Sincerity of Purpose, Professionalism and IntegrityRequirements

Interested candidates should possess relevant qualifications with years of work experience.
Knowledge of computer tools is required.
Must be good looking and knowledgeable about secretarial duties.

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9jabook

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Woodgate Structure Limited is a Human Resource Management and Business Structuring Company, with a mindset Structured towards Sincerity of Purpose, Professionalism and IntegrityJob Description

An Executive Assistant (EA) job involves high-level administrative and strategic support for senior executives, focusing on calendar management, travel coordination, communication, project management, and acting as a gatekeeper, requiring discretion, organization, and proactivity to ensure smooth operations and efficient workflow.
Key duties include managing complex schedules, preparing reports/presentations, handling confidential info, liaising with internal/external partners, and sometimes overseeing projects or junior staff, acting as a true business partner.

Key Responsibilities

Calendar & Schedule Management: Manage complex diaries, schedule meetings, set reminders, and prioritize executive time.
Communication: Screen and direct calls/emails, draft correspondence (memos, emails, reports), and manage internal/external communications.
Travel Coordination: Arrange flights, accommodations, itineraries, and handle expense reports.
Document & Data Management: Prepare presentations, spreadsheets, and reports;maintain organized filing systems.
Project & Strategic Support: Assist with special projects, conduct research, track progress, and support strategic initiatives.
Liaison & Gatekeeping: Serve as a key point of contact between the executive, staff, clients, and partners, managing relationships professionally.
Confidentiality: Handle sensitive information with utmost discretion and integrity.
Office Operations: Oversee general office processes and potentially manage administrative staff.

Other Responsibilities:

Executive Assistant (EA): Acts as a strategic partner, supporting business operations at a high level, often requiring more experience and initiative.
Administrative/Personal Assistant (PA): May focus more on day-to-day tasks and sometimes personal errands, though roles can overlap.

Essential Skills & Qualifications

Candidates should possess an HND / Bachelor’s Degree with 3-5 years experience
Strong organizational and time-management skills.
Excellent written and verbal communication.
High level of discretion and professionalism.
Proficiency with productivity software (MS Office, Google Workspace) and project management tools.
Proactive problem-solving and tactical thinking.

Written by

9jabook

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