Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, natural disasters and exclusion from healthcare. MSF offers assistance to people based on need, irrespective of race, religion, gender or political affiliation.
Our actions are guided by medical ethics and the principles of neutrality and impartiality.
A worldwide movement
MSF was founded in Paris, France in 1971. Its principles are described in the organisation’s founding charter. It is a non-profit, self-governed organisation.
Today, MSF is a worldwide movement of 24 associations, bound together as MSF International, based in Switzerland.
Thousands of health professionals, logistical and administrative staff – most of whom are hired locally – work on programmes in some 70 countries worldwide.
Humanitarian action
MSF’s work is based on humanitarian principles. We are committed to bringing quality medical care to people caught in crisis, regardless of race, religion or political affiliation.
MSF operates independently. We conduct our own evaluations on the ground to determine people’s needs. More than 90 per cent of our overall funding comes from millions of private sources, not governments.
MSF is neutral. We do not take sides in armed conflicts, we provide care on the basis of need, and we push for independent access to victims of conflict as required under international humanitarian law.
Bearing witness and speaking out
MSF medical teams often witness violence and neglect in the course of their work, largely in regions that receive scant international attention.
At times, MSF may speak out publicly in an effort to bring a forgotten crisis to public attention, to alert the public to abuses occurring beyond the headlines, to criticise the inadequacies of the aid system, or to challenge the diversion of humanitarian aid for political interests.
Quality medical care
MSF rejects the idea that poor people deserve third-rate medical care and strives to provide high-quality care to patients. In 1999, when MSF was awarded the Nobel Peace Prize, the organisation announced the money would go towards raising awareness of and fighting against neglected diseases.
Through the Access Campaign, and in partnership with the Drugs for Neglected Diseases initiative, this work has helped lower the price of HIV/AIDS treatment and stimulated research and development for medicines to treat malaria and neglected diseases like sleeping sickness and kala azar.Scope of Responsibilties and Accountabilties
Receiving, storing, recording and issuing the central medical stock held in the MSF-OCG Abuja warehouse (medicines, medical consumables, laboratory items, medical equipment and cold chain products) to projects and departments.
The storekeeper applies MSF Good Storage and Distribution Practices (GSDP) and the line manager’s instructions, so that items reach projects on time, in good condition and fully documented.
The medical team owns the stock; Supply manages it.
Supervising materials and goods orders and dispatch in order to ensure its rational use.
Receiving orders and deliveries, identifying and reporting potential discrepancies against cargo manifest or others. Stores materials in accordance with the system in force in order to ensure continuous availability.
Updating and/or creating stock cards for all stock items immediately after reception of goods. Checking the received cold boxes and controlling the cold chain-monitoring card
Storing materials in accordance with the system in force in order to ensure continuous availability, ensuring that all items are well organised and correctly stored, well protected, fully identified and easily accessible (cleanliness, security, access, etc.).
Monitoring the store temperature and ensuring Cold Chain items are stored in an adequate temperature. Keeping a special control of “sensitive” goods: numbers of lots, expiry dates, packaging and special storage conditions
Preparing orders on time before sending goods, and packs (according to transport means) weights and labels freight with corresponding shipping number, destination, number of shipping units, way bill number, weight and mode of transport in accordance with the line manager’s instructions
In conjunction with the line manager, performing physical stock counts in accordance with the frequency previously defined. Following up stock levels with regards to alarms thresholds, stock out and expiry dates.
Controlling warehouse limited access to authorized personnel and ensuring doors and other exits are secured. Immediately informing the line manager of any problems arising in the course of the work, particularly with regard to damage, loss, attempted break-ins or theft in the warehouse
Assisting the line manager with preparation of the stock reports.
MSF Section/Context-Specific Accountabilities
Receive medical goods against order and delivery documents, check quantity, batch, expiry and condition, and report any discrepancy at reception.
Record every stock movement in UniField with a signed supporting document, including internal transfers and any loans or donations the line manager authorizes.
Store and handle medical items, including the EPREP stock, to MSF Good Storage and Distribution Practices: quarantine, first-expiry first-out, temperature and cold chain monitoring, and controlled medicines kept under the medical team’s responsibility.
Report expiring, expired and damaged items to the line manager every month, and provide consumption data for AMC and order planning.
Count stock to the inventory schedule and explain every discrepancy.
Back up the other storekeeper during absences, in both the medical and logistics stores.
Protect the stock: apply key and access control, release nothing without documents, never sign both “received by” and “controlled by” on one reception, and report any gift or pressure from suppliers or transporters.
Minimum Requirements
Education:
Essential Diploma
Desirable relevant Degrees / Diploma in pharmacy technology, supply chain or warehouse management (desirable).
Experience:
At least one year as a storekeeper or in a similar warehouse role (essential).
Work in a pharmaceutical or medical warehouse: batch and expiry control, cold chain, good distribution practice (desirable).
NGO or MSF experience (desirable).
Languages:
English.
Knowledge:
Computer literacy: Basic Excel, Word and email (essential).
UniField or another stock management software (desirable).
Competencies:
Results and Quality Orientation
Teamwork and Cooperation
Behavioural Flexibility
Commitment to MSF Principles
Service Orientation
Stress Management.